The terms and conditions below are understood and accepted as part of the Agreement between the ASI Roadshow and those attending or renting booth space at the ASI Roadshow. For specific dates, times and locations, refer to the current ASI Roadshow Space Reservation Agreement.
Exhibitor Rules: Exhibitor’s table space may not be re-sold, transferred or assigned. Only the company whose name is on the space reservation agreement may show the products it sells to distributors in your space. You may only exhibit your products and services. You agree that Show in its sole discretion will assign you your space. You agree that ASI Show (“Show”) in its sole discretion may change your assigned space at any time.
Solicitation of employees/consultants/contractors during the Roadshow hours is prohibited. Your display must be for the sole purpose of promoting Your supplier business.
Insurance: You are completely and solely responsible for Your table space, the materials that You ship to and from the show and the material in your space whether shipped by Show or a Third-party. Consequently, You should have appropriate insurance.
Show reserves the rights to reject, eject, or prohibit any exhibit in whole or part, with or without giving cause. Show liability for rejection without giving cause shall be limited to a refund to You of the amount of fees unearned at the time of ejection. However, if You or Your exhibit is ejected for violation of these rules or any other stated reason (with cause), no return of fees will be made.
Table Space Fees:Show requires a deposit of $250 per table per week for the traveling shows. Agreements without payment will not be processed, without exception. Methods of payment include Visa, MasterCard, Discover or American Express. Deposits are non-refundable, non-creditable and non-transferable. Balance is due 60 days prior to show week.
Additional table space will be at the then current price. Any reduction in Your table space will result in the forfeiture of priority points.
There are no refunds for cancellations for the ASI Roadshow. All cancellations must be made in writing to show management.
Cancellation of Table Space Deposits are non-refundable, non-creditable and non-transferable. Any bonus priority points will be forfeited. Any exhibitor who has reserved a table and does not attend the show without notifying Show management in writing a minimum of 60 days before the show will be charged the fee for table space. Exhibitors who notify Show management in writing of table cancellation 60 days prior to show week will receive full credit less deposit. All amounts forfeited are considered to be liquidated and agreed upon damages for injuries that Show will suffer as a result of Your cancellation. This provision for liquidated and agreed upon damages is a bona fide provision and not a penalty. The parties understand that the withdrawal of the space reserved from the availability at a time when other parties would be interested in applying for it will cause Show to sustain damages. In this situation, Show damages will be substantial, but they will not be capable of determination with mathematical precision. Therefore, the provisions for liquidated and agreed upon damages have been incorporated into this Agreement as a valid pre-estimate of these damages. The date of cancellation shall be the date Show receives the written notice. Regardless of when Your cancellation is received, You remain responsible for the full contract amount.
Listings and Promotional Materials By exhibiting at the ASI Roadshow, You grant to Show or its affiliates a fully paid, perpetual non-exclusive license to use, display and reproduce Your name, trade names and product names in any directory (print, electronic or other media) listing Your Company at the ASI Roadshow and to use such name in Show or its affiliates promotional materials. Show shall not be liable for any errors in any listing or descriptions, or for omitting You from the show program or other lists or materials. Companies not current with payment to the Show or one of its affiliates will not be included in the show program.
Assumption of Risks; Releases You expressly assume all risks associated with, resulting from or arising in connection with Your participation at the ASI Roadshow including, without limitation, all risks of theft, loss, harm, damage or injury to the person (including death), property, business or profits of exhibitor, whether caused by negligence, intentional act, accident, act of God or otherwise. You have sole responsibility for Your property or any theft, damage or other loss to such property (whether or not stored in any courtesy storage area), including any subrogation claims by Your insurer. Neither Show nor the exhibit facility accepts responsibility, nor is a bailment created for property delivered by or to You. Neither Show nor the exhibit facility shall be liable for, and You hereby release all of them from and covenants not to sue any of them with respect to any and all risks, losses, damages and liabilities described in this paragraph, including, but not limited to Your travel on transportation provided by Show.
Indemnification You shall indemnify, defend (with legal counsel satisfactory to Show), and hold Show, its affiliates, and the exhibit facility harmless from any claims, demands, suits, liabilities, damages, losses, costs, reasonable attorneys’ fees and expenses which result from, or arise out of or in connection with: (a) Your participation or presence at the ASI Roadshow, (b) any breach by You of any agreements, covenants, promises or other obligations under this contract: (c) any matter for which You are otherwise responsible under the terms of this contract: (d) any violation or infringement (or claim of violation or infringement) of any law or ordinance or the rights of any party under any patent, copyright, trademark, trade secret, or other proprietary right: (e) any libel, slander, defamation or similar claims resulting from Your actions; (f) harm or injury (including death) to You; and (g) loss of or damage to Your property, Your business, or Your profits, whether caused by negligence, intentional act, accident, act of God, theft, mysterious disappearance or otherwise.
Cancellation by Show If You fail to make a payment required by this contract in a timely manner, Show may terminate this contract (and Your participation in the ASI Roadshow) without further notice and without obligation to refund monies previously paid. Show reserves the right to refuse You permission to move in and set up an exhibit if You are in arrears of a payment due to Show or one of its affiliates. Show is expressly authorized (but has no obligation) to occupy or dispose of any space vacated or made available by reason of action taken under this paragraph in such manner as it may deem best, and without releasing You from any liability hereunder. Show may also terminate this contract, effective upon written notice of termination, if You breach any of Your obligations under this contract, without any obligation on the part of Show to refund any payments previously made and without releasing You from any liability arising as a result of, or in connection with such breach.
Cancellation of the Show If Show cancels the ASI Roadshow due to circumstances beyond its reasonable control (for example: acts of God, acts of war, act of terrorism, earthquake, government emergency, or government actions, labor actions or unavailability of the Exhibit Facility), Show shall refund to each Exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred, in full satisfaction of all liabilities of Show to Exhibitor. Show reserves the right to cancel, re-name or relocate Show or change the dates of the ASI Roadshow that are not more than 90 days earlier or 90 days later than the dates on which the ASI Roadshow was originally scheduled to be held. If Show should take such action, no refund will be due to the Exhibitor, but Show shall assign to the Exhibitor, in lieu of the original space, such other space as Show deems appropriate and the Exhibitor agrees to use such space under the terms of this contract. If Show removes or restricts an exhibit which it considers objectionable or inappropriate, no refund will be due to the Exhibitor. If Show elects to cancel the ASI Roadshow other than for such a reason previously described in this paragraph, Show shall refund to each Exhibitor its entire table space rental payment previously paid, in full satisfaction of all liabilities of Show to Exhibitor.
Copyrighted Materials You shall not play or permit the playing or performance of, or distribution of any copyrighted material at the ASI Roadshow, unless you have obtained all necessary rights and paid all required royalties, fees or other payments.
Observance of Laws You shall abide by and observe all federal, state and local laws, codes, ordinances, rules and regulations, and all rules and regulations of the exhibit facility (including any union labor work rules). Without limiting the foregoing, You shall construct Your exhibits to comply with the Americans with Disabilities Act.
Taxes and Licenses You shall be solely responsible for obtaining any licenses, permits or approvals under federal, state or local law applicable to its activities at the Show. You shall be solely responsible for obtaining any necessary tax identification numbers and permits and for paying all taxes, license fees, or other fees, charges, levies, or penalties that become due to any governmental authority in connection with its activities at the Show.
Insurance You shall, at Your own expense, secure and maintain through the term of this contract, including move-in and move-out, Worker’s Compensation Insurance, Comprehensive General Liability Insurance and Automobile Liability Insurance. You hereby waive any claim against Show by way of subrogation or otherwise that may arise during the term of this Agreement for any losses covered by any policy of insurance.
Additional Terms and Conditions Show has sole control over attendance policies. Except as provided to the contrary in this contract, all monies paid by You shall be deemed fully earned and non-refundable at the time of payment. You shall conduct yourself at all times in accordance with normal standards of decorum and good taste. In addition to its right to close an exhibit and withdraw acceptance of the contract, Show, in its sole judgment, may refuse to consider You for participation in future shows if You violate or fail to abide by the contract and any of the accompanying rules and regulations. Any amendment to this contract must be in writing and signed by an authorized representative of Show. You may not assign this contract or any right hereunder, nor may You sublet or license all or any portion of Your table space. The terms and conditions of this Agreement shall govern notwithstanding any inconsistent or additional terms and conditions on any purchase order or other documents You submit to the Show. No presumption or burden of proof or persuasion shall be implied by virtue of the fact that this Agreement was prepared by a particular party. You agree if the Show takes legal action to enforce this Agreement, You shall be responsible for all reasonable costs, including attorney fees, for such enforcement.
Incorporation of Rules and Regulations Any and all matters pertaining to the ASI Roadshow and not specifically covered by the terms and conditions of this contract shall be subject to determination by Show in its sole discretion. Show may adopt rules or regulations from time to time governing such matters and may amend or revoke them at any time, upon reasonable notice to You. Any such rules and regulations are an integral part of this contract and are incorporated herein by reference.
Assumption of Risk Disclaimer of Liability: ALL PRODUCTS AND SERVICES ARE PROVIDED “AS-IS.” THE SHOW DISCLAIMS ANY AND ALL WARRANTIES WHETHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. THE SHOW MAKES NO REPRESENTATION OR WARRANTIES, EXPRESS OR IMPLIED CONCERNING THE NUMBER OF PEOPLE OR EXHIBITORS WHO WILL ATTEND A SHOW OR ANY OTHER ACTIVITIES OR FUNCTIONS OR ANY OTHER MATTERS. IN NO EVENT SHALL THE SHOW BE LIABLE FOR ANY INCIDENTAL, INDIRECT, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, LOST REVENUE OR PROFITS REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, EVEN IF SHOW HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL THE MAXIMUM LIABILITY OF THE SHOW EXCEED THE TABLE SPACE FEES PAID.
Jurisdiction and Venue This Agreement shall be governed in accordance with the laws of the Commonwealth of Pennsylvania without giving effect to any choice or conflicts of law. The parties agree to submit to the exclusive personal jurisdiction and venue of the state courts in Bucks County, Pennsylvania or the federal court in the Eastern District of Pennsylvania for disputes relating to, or concerning this Agreement.
DISTRIBUTOR/DECORATOR ATTENDEES ASI Roadshows are open to distributors approved by Show, Inc. All distributor/decorator receive unlimited free admission to the ASI Roadshow.
Distributors attending the ASI Roadshow may bring their salespersons AND their customers onto the show floor. End buyers attending the ASI Roadshow must be escorted by a distributor of promotional products. End buyers should not be pre-registered for the ASI Roadshow. For end-buyers to be escorted on to the show floor with their distributor escort, they must present a business card. They will be issued a yellow lanyard and generic badge to be identifiable by ASI Roadshow exhibitors. Distributors and their agents and affiliates are prohibited from conducting marketing or recruiting activities at the show.
Children under the age of 12 and other non-authorized personnel are restricted from attending the ASI Roadshow.
Non-listed distributors are invited to attend the ASI Roadshow at no charge if able to demonstrate that they are a for-profit re-seller of advertising specialties, or related items, such as printed promotional items, trophies, awards, imprinted apparel, screen-printed or embroidered items, signs and other related items. If You are not a for-profit re-seller of promotional products, you will not be permitted to attend the show. There is no registration fee for non-listed distributors to attend the ASI Roadshow
ASI Show reserves the right to solicit all registrants for future Show promotions. By attending an event, you agree that Show may release to an event sponsor your presence at the sponsored activity and your corresponding contact information.
CONDUCT/STATUS No distributor or others attending the show may conduct himself or herself in a manner offensive to decency or good taste. Attendees may not do anything detrimental to the success of the show or interfere with the business goals of any of the attendees. This includes, but is not limited to, disturbances or demonstrations of any kind, picketing against other registrants, and distributors and other attendees dropping off literature to supplier booths. Attendees may not recruit distributor sales personnel at the Show or at Show activities.
AUDIO AND VISUAL RECORDING All visual and audio recording rights at the ASI Roadshow are reserved to the ASI Roadshow or its affiliates.
By attending the ASI Roadshow, attendees grant permission to Show and its affiliates to use photographs, videos, tape recordings or other technology in any existing or future medium of You, Your personnel, guests and attendees, Your products, booth, etc. for future use without providing any compensation.
VIOLATIONS Any company or person who violates any of the rules and regulations of the ASI Roadshow, including giving a badge to or registering an unauthorized person, is subject to a $500 penalty for each violation. In addition, any company or person who violates the rules and regulations of the ASI Roadshow may be subject, at the discretion of ASI Show, Inc., to additional sanctions including, but not limited to, immediate removal from the show premises and prohibition from attending ASI Show events in the future.
The ASI Roadshow reserves the right to reject, eject, or prohibit any attendee in whole or in part, with or without giving cause.
